Nutrition Services

FREE AND REDUCED MEAL APPLICATION 

 A Free and Reduced Meal Application MUST be completed ANNUALLY for your student to receive meal benefits.

Use the link below to complete the meal application online today.

 
2017-2018 School Meal Applications 
Complete the Free & Reduced Application Today

 

Free & Reduced Lunch Online Application
 
Qualify For Free or Reduced Price Meals

Your child may qualify for free or reduced-price meals.  Families that meet the Eligibility Criteria should complete or down load an online application, request a meal application from the Nutrition Services Department or school office.  All students who qualify receive meals free of charge or at a reduced rate.  To apply on line select On-Line Application or view and print an Application from the District Web site.

For those families that qualify for FREE meals, breakfast and lunch will be served at no cost. For families that qualify for REDUCED price meals, the charge for breakfast is .30 and the charge for lunch is .40.

Parents/Guardians are responsible for all meal charges incurred prior to qualifying for Free or Reduced Meal Status.

Middle and High School students can choose from a variety of entrée choices from the traditional, grill or grab and go service lines.  By adding a milk or side item it completes the balanced meal.  Entrée selections that qualify are traditionally called “value meal” selections.  

If your student qualifies for free or reduced price meals, discounted or free school services may also be available.  Ask your school for more information about benefits available at your school as benefits vary from school to school.

 

 
Paying for School Meals

We offer a variety of convenient ways to pay for school meals.  Checks and cash are always accepted by the manager of the school cafeteria either as a pre-paid deposit to a student's account or for purchasing individual meals or ala carte items such as milk or juice.  The Point of Sale System tracks your student’s purchases and alerts the cashier of any potential food allergies. Parents can conveniently pre-pay online student accounts registering and using MyPaymentsPlus.com.

To download a copy of the Medical Statment for Special Meals, follow this link.

useruploads/index/FNS-MedicalStatementforSpecialMealsForm.pdf

 

UNPAID MEAL CHARGE POLICY

The Independence School District recognizes that adequate nutrition is essential to students’ mental, physical, and academic growth.  However, unpaid meal charges place a large financial burden our Nutrition Services Department.  The District participates in the School Breakfast Program (SBP) and the National School Lunch Program (NSLP).  District students, whether at the free-, reduced-, or paid-rate, will receive a full reimbursable breakfast and/or lunch meal that meets USDA requirements regardless of whether they have, or do not have, adequate money in their student account or in-hand to cover the cost of the meal at the time of service.  No reimbursable meal will be taken from any District student in the event there are no funds or a negative balance in a student’s meal account.  A la carte purchases will not be allowed if a student does not have enough funds in their account or in-hand to pay for the a la carte item.

If a District student has money in-hand to purchase a reduced-price or paid-meal at the time of the meal service, the student will be provided a meal and those funds will not be utilized to pay-down a negative balance.  The Nutrition Services Cashier will key a reimbursable breakfast and/or lunch meal charging the student’s account accordingly. 

Although a District student may carry a negative balance, it is the student’s parent/guardian that is responsible for payment in order to keep the student’s balance from becoming negative.  If a student has a negative balance at the time they become classified as eligible for either free or reduced price-meal status, having moved from full-pay to either reduced- or free-status or having moved from reduced- to free-status, the parent/guardian is still responsible for the negative balance accrued under the previous meal payment classification.  To accommodate students who purchase school meals, payment options include an online payment system that will take credit and debit cards, or cash and check payments may be made at all school sites.

Parents/guardians of students with negative account balances will also receive School Messenger phone calls Sunday-Thursday to remind them to make a payment to cover their student’s negative balance. 

A District student’s balance, whether positive or negative in nature, will follow the student throughout their academic career as they graduate from grade to grade.  Upon written request, positive balances may be refunded or moved to sibling accounts.

District employees are mandated by the state of Missouri to report any instances of suspected abuse or neglect to the Children’s Division (CD) of the Department of Social Services.  District personnel will report to the CD any instance where a student’s arrival at school with no provision for food leads to a reasonable cause to suspect neglect.

If charges continue without repayment:

  • Parent/guardian may be contacted by school staff to offer services or assistance as needed.
  • Parent/guardian may be encouraged to submit a Free- And Reduced-Priced Meal Application which can be found here.
  • Parent/guardian may be subjected to a collections process involving a third party agency.

Employees are not allowed to charge meals and must provide payment at the time of service.

This policy outlines the District’s approach to a meal charge policy in order to ensure a consistent and transparent approach to this issue.  Communicating such a policy will prevent confusion for students and families and help promote effective financial management of the school meal programs.  Key policy considerations include, but are not limited to:

  • Provide children with adequate nutrition to focus in school;
  • Maintain the financial integrity of the programs operated by the Nutrition Services Program within the District;
  • Minimize stigmatization of children with meal charges;
  • Address the serving of reimbursable alternative meals;
  • Debt collection and debt collection efforts;
  • How to communicate the policy, in writing, to families at the start of the school year;
  • How to communicate the policy, in writing, to families transferring into the District throughout the year;
  • Additional communication strategies: “back-to-school” packets, website, and student handbooks.

This written policy will be provided, through mail or email, to all District household families at the start of the school year and to all families transferring into the District throughout the course of the year.  When enforced to a particular student, this written policy will be provided again to the District household through mail or email. 

This written policy will be provided to all school staff responsible for policy enforcement including, but not limited to:  school food service professionals responsible for collecting payment for meals at the point of service, staff involved in notifying families of low or negative balances, and staff involved in enforcing any other aspects of the meal charge policy, school social workers, school nurses, the homeless liaison, and other staff members that may assist students in need, principals, assistant principals, and any other administrators.

 

DEFINITIONS:

What Is A National School Lunch Program, or NSLP, Meal?

For lunch, all meals must provide five components:  fruit, vegetables, meat/meat alternates, grains, and milk.  For a lunch to be a program meal, the meal must contain ½-cup fruit or vegetables and at least two other servings from the five component groups.  Three of the five components must be chosen with one of those components being either a fruit or vegetable for the meal to be reimbursable.

What Is A School Breakfast Program, or SBP, Meal?

There are three component groups that make up the breakfast meal pattern:  grains (with optional meat/meat alternate allowed), fruit, fluid milk.  For the breakfast meal to be a program meal the three components must be served.

What Is A Charged Meal?

A charged meal occurs when a student enters the cashier line with a program meal and does not have the funds in his/her account or in-hand to sufficiently pay for the program meal.  These meals are not taken from students.  Extra items, or a la carte items, are not allowed to be charged and will be taken from students with insufficient funds in their account.

STANDARD OPERATING PROCEDURES:

Negative Balances-Student Accounts

If a child has money to purchase a reduced-price or paid-meal at the time of the meal service, the child will be provided a meal.  SFAs may not use the child’s money to repay previously unpaid charges if the child intended to use the money to purchase that day’s meal.  Children who qualify for free meals will never be denied a meal, even if they have accrued a negative balance from other purchases in the cafeteria.  Free And Reduced Meal Application is included in this policy and can be found here

No school program meal will be taken away from any District student in the event there are no funds or a negative balance in a student’s meal account.  These meals are processed as program meals.

All students will receive a program meal during a negative balance period and be charged accordingly.  If a Middle or High School student comes through a cashier line with a reimbursable meal, but does not have funds in their account, the student will be charged for the reimbursable meal and be reminded discreetly of the charge policy.  All meals will be processed as program meals and will be charged to the student’s meal account accordingly.

Parents of students with negative account balance will receive School Messenger phone calls Sunday-Thursday to remind them to make a payment to cover their student’s negative balance.

Site Manager Responsibilities-

The Site Manager will run the Account Balance report for accounts with negative balances in excess of $5.00 and will take the following actions, logging all steps on a Student Account Log (form attached):

1.  Send a copy of the student’s Customer History report, a Free/Reduced Price Meal application, and                    Negative Balance letter home to the parent via the school secretary or teacher once a week for two weeks.      This information is to be sent in a plain, white, un-marked envelope.  Documentation of information and             process is to be made and kept on-site.

2.   By the third week, if the account is still negative, the Site Manager will contact the School Liaison, in                 regards to:

a.  The Site Manager will give the Liaison the student’s Customer History report, and

b.  The date first contact was sent to the student’s family.

c.  The Site Manager will ask the Liaison to follow up with the family to see if they have any questions         and find out if help is needed in filling out the Free/Reduced Price Meal application.

d.  The Site Manager will fill out the Student Account log noting the date of contact with the Liaison.

e.  The Site Manager will ask that the Liaison note the date contact was made with the student’s                family.

f.   Site Manager will obtain all documentation.

3.  If a negative balance persists after the 4th week, and /or there has been no reported payments, the Site            Manager will scan the Student Account log and send to their Supervisor and to the Free And Reduced              Specialist.

Free And Reduced Specialist Responsibilities-

The Free And Reduced Specialist will monitor account balances of students and maintain documentation of when attempts have been made.

1.  The Free And Reduced Specialist will run the Account Balance report for negative balances and will review      the Student Account log set of information sent from the Site Manager for, but not limited to:

a.  Documented account information sent to the family, and

b.  Documented information provided by FSL in order to determine if there is a potential hardship and        provide documentation & discussion with the NS Director for directives on next steps.

c.  Customer history will also be looked at in the following areas:

i.  Was the student previously qualified for free- and/or reduced-priced meals?

ii.  Has the student consistently run a negative balance?

iii.  Have payments been made, or are payments being made?

2.  Based on review outcome of the above, the Free And Reduced Specialist will send 2 progressive negative      balance letters with the student’s Customer History report and a Free and Reduced Application via email or      by mail.  The dates and the type of letter sent is to be documented and maintained.

a.  The first letter, an Outstanding Balance letter, will be sent out at -$25.00.

i.  Response required 15 days from date of letter. 

ii.  No response may result in account being sent to collections.

b.  The second letter, a Final Outstanding Balance letter, will be sent out at -$50.00.

i.  Response required 15 days from date of letter. 

ii.  No response will result in account being sent to collections.

3.  If no response from the parent/guardian is received after the 2 progressive negative balance letters it will          be turned over to Collections (outside collection services- District contracted).

a.  Cost - $10.72 per student.

b.  Phase 1 of collections (60 days) – Nutrition Services will receive 100% of any payment made to a        student’s account.

c.  Phase 2 of Collections – Any payments made, Nutrition Services will receive 60% of payment,              recorded into student’s account, and collection agency will receive 40% of payment.  This amount        will be written off by Nutrition Services. 

4.  If a family has a negative balance at the time they become classified as eligible for either free or reduced          price-meal status, having moved from full-pay to either reduced or free status or having moved from                  reduced to free status, the family is still responsible for the negative balance accrued under the previous          meal payment classification.

5.  Attempts made to contact families with negative balances, other than automated phone calls, must be              logged.

 

 
Nutrition Services

The Nutrition Services Department is dedicated to providing students with quality meals, nutrition knowledge, skills and values they need for healthy growth and academic success.   Each day we serve nearly 14,000 nutritious meals that meet the recommended dietary allowances for school-age children.  Our menu plan includes a variety of fresh fruits and vegetables, whole grains and lean proteins.   Please view School Lunch Menus to learn more about the nutritious breakfast and lunch choices offered daily at your child’s school. 

We are proud to be meeting award level nutritional requirements of The Alliance for a Healthier Generation and Healthier US School Challenge.  The USDA Food Pyramid has a new look called MyPlate. Learn more about MyPlate by reading our monthly Nutrition Education Series that offers simple healthy lifestyle tips for your whole family.  

 
Nondiscrimination

The Department of Elementary and Secondary Education does not discriminate on the basis of race, color, religion, gender, national origin, age, or disability in its programs and activities.  Inquiries related to Department programs and to the location of services, activities, and facilities that are accessible by persons with disabilities may be directed to the Jefferson State Office Building, Office of the General Counsel, Coordinator – Civil Rights Compliance (Title VI/Title IX/504/ADA/Age Act), 6th Floor, 205 Jefferson Street, P.O. Box 480, Jefferson City, MO 65102-0480; telephone number 573-526-4757 or TTY 800-735-2966; fax number 573-522-4883; email civilrights@dese.mo.gov.

USDA Non-discrimination Statement:

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at:

http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (566) 632-9992. Submit your completed form or letter to USDA by:

(1)      mail: U.S. Department of Agriculture

  Office of the Assistant Secretary for Civil Rights

  1400 Independence Avenue, SW

  Washington, D.C. 20250-9410;

(2)      fax: (202) 690-7442; or

(3)      email: program.intake@usda.gov.

This institution is an equal opportunity provider.

 

 
Nutrition Services Department

contact-us

Nutrition Services

1400 West Geo Space Drive
Independence, MO 64056
(816) 521-5371
Office hours: 7:00am - 4:30pm Monday - Friday

 
Free and Reduced 2017-2018

You may apply for benefits at any time during the school year. If you wish to review the decision further, you have the right to a fair hearing. This can be done by calling or writing the following official:

Brad Kramer, Nutrition Services Director
1400 West Geo Space Drive
Independence, MO 64056
(816) 521-5371

 
Fresh Fruits and Vegetable Program Monthly Fact Sheet
Meal Prices

Meal Prices 2017-2018

Elementary Students

Breakfast $1.60
Lunch $2.55
Extra Milk $0.50

 

Middle and High School Students

Breakfast $1.70
Lunch $2.70
Extra Milk $0.50

 

Adults and District Staff

Breakfast $2.00
Lunch $3.30